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Feedback FAQ

 

Compliments

Please let us know if you are happy with the way we deliver services or if you have been given helpful advice and support. We will share your compliments with our staff and managers so that they know you appreciate their hard work, and so that our staff can learn from examples of good customer service. 

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Comments

Please let us know if you think we could do things better or if you have an idea about a service we do not yet provide. We want to make sure our services are right for you so we will listen to your comments and let you know what we plan to do about them.

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Complaints

We try to do things right the first time but we recognise that sometimes things go wrong. We want you to tell us when you are unhappy with our services, when we make a mistake or when we break our promises. What you tell us will not affect the way we treat you.  We welcome the opportunity to put things right and we will use your feedback to improve our services.

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How can I make a complaint?

Please let us know if we have done something wrong or if we have not done something we promised to do.

We aim to resolve any mistakes or misunderstandings quickly, the first time you tell us.  To help us do this, we may ask you:

  • what happened
  • how it made you feel
  • what you would like us to do about it.

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Are there things I cannot complain about under the Council's Complaints Procedure?

Usually we cannot investigate your complaint if it is about something you knew of or happened to you more than 12 months before contacting us for the first time; we may make an exception in some circumstances.  Please contact us if you are not sure.

Also there are separate legal procedures for dealing with:

We will not be able to investigate them under our complaints procedure.

If you think that you have suffered loss, injury or illness because of something we have done or failed to do, you may need to make an insurance claim against the Council

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Who can help me make a complaint?

If you would like help making a complaint, you can contact your local councillor or MP .

You can also get help from the Citizens Advice Bureau (CAB).  You can contact Poole CAB:

Phone:    01202 680838
Email:     advice@poolecab.co.uk

Post:       54 Lagland Street
               Poole BH15 1QG

Fax:        01202 644479
Online:   www.poolecab.co.uk

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What will happen to my feedback?

When we receive your complaint we will:

  • contact you within three working days of receiving your complaint
  • let you know who will investigate your complaint
  • make sure we understand what your complaint is about.

We will try to resolve your complaint within 15 working days of receiving it. If your complaint is very complicated we might need more time to investigate it, in which case we will let you know.

If we find that we did things wrong we will:

  • let you know
  • apologise
  • tell you what we will do to put things right
  • share our learning with you, staff and managers, so we do not make the same mistakes in the future.

 When we receive your compliment we will:

  • share your compliments with our staff and managers so that they know you appreciate their hard work, and so that our staff can learn from examples of good customer service.

When we receive your comment we will:

  • listen to your comments and let you know what we plan to do about them.

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What can I do if I am not happy with your response?

You can ask for your complaint to be reviewed by the Strategic Director who is responsible for the service you are complaining about. It is helpful if you tell the Strategic Director which parts of our first response you are not happy with. 

The Strategic Director will contact you within four working days of receiving your request. They will aim to write to you with their findings within 20 working days of receiving your request. If your complaint is complicated they might need more time to investigate it, in which case they will let you know.

If you are still not happy with our response, you can ask the Local Government Ombudsman to look into your complaint. This is a free service and their job is to look at your complaint in a fair and independent way. The Ombudsman does not work for the Council.

You can contact the Ombudsman:

Online:   www.lgo.org.uk

Phone:    0300 061 0614 or 0845 602 1983
Text:       'call back' to 0762 480 4299

Post:      The Local Government Ombudsman
               PO Box 4771
               Coventry CV4 0EH

Fax:        024 7682 0001

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Compliments, Comments and Complaints about Adult Social Care and Children and Young People's Services

By law we have to deal with compliments, comments and complaints about Adult Social Care and Children and Young People's Services in a different way.

For compliments, comments and complaints about Adult Social Care contact us on:

Phone:       01202 261158
Text relay: 18001 01202 261158
In person:   Civic Centre Annexe, Poole, BH15 2BR
Post:         
Borough of Poole 
                  FREEPOST BH910
                  Adult Social Care
                  Civic Centre Annexe
                  Park Road
                  POOLE
                  Dorset
                  BH15 2BR


For compliments, comments and complaints about Children and Young People's Services contact us:

Phone:       01202 714740
Text relay: 18001 01202 714740
In person:  please telephone to make an appointment

Post:        QAIA Representations and Complaints
                 Commissioning and Improvement - People Services 
                 Borough of Poole
                 FREEPOST (RSHZ-GZLK-USLZ)
                 Poole BH15 2RU

Email
        comments.childrenservices@poole.gov.uk

Fax:          01202 633866

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Downloads

Contact us

Service unit
Strategic Directorate

Telephone
01202 265253

Text Relay
18001 01202 265253

Address
Borough of Poole
Feedback
FREEPOST
RTHA-UYAE-KKRL
BH15 2RU